D4 medicals for operators and fleets

Who our fleet medicals are for

• Bus and coach operators recruiting trainee drivers
• Community transport and minibus providers
• Haulage, logistics and distribution companies
• LGV and PCV driver training schools
• Taxi and private hire firms with council-licensed drivers

How fleet bookings work

1. Tell us what you need

   Choose "Operator / fleet booking" in the quote form and tell us how many drivers, which medicals and your timescale.

2. Agree price and dates

   PCV Medicals confirms a per-driver price and proposes appointment slots that fit your training or rota.

3. Drivers attend

   Each driver brings ID, glasses and a medication list. The doctor completes their D4 or council form.

4. Confirmation

   You receive confirmation of who has attended, so you can track progress across the group.

Medicals for trainee bus and lorry drivers

Driver recruitment usually runs in intakes, and every trainee needs provisional entitlement before training can begin. Getting D4s done at the start of an intake keeps the timetable moving. PCV Medicals can see a group of trainees over a short period so their D2 applications reach the DVLA together. Training providers can share their course dates with us in the quote request, and appointments will be proposed in the weeks before training begins.

Keeping on top of renewals

Drivers aged 45 and over need a new D4 every five years, and those over 65 need one every year. For operators with a mixed-age workforce, renewals can be spread across the calendar. If you share expected renewal dates, PCV Medicals can plan appointments ahead of each deadline.

Community transport and minibus providers

Community transport schemes, schools and charities often rely on minibus drivers who hold D1 through an older car licence. These drivers need a D4 at 70 to keep D1, and some organisations ask volunteer drivers to have a medical at regular intervals as part of their own policy. PCV Medicals can see several volunteer or staff drivers in one batch, which makes it easier for coordinators to keep records up to date.

What each driver should bring

Each driver should bring photo ID, the glasses or contact lenses they drive in, a list of their medication and any recent specialist letters. If your drivers already have DVLA D4 packs, ask them to bring the form with them. For taxi medicals, each driver should bring a copy of the relevant council form. Sharing our what to bring checklist with your team before the appointments helps everything run on time.

Taxi firms and council medicals

Taxi and private hire firms can book council medicals for several drivers at once. Because councils use different forms, send us the form for each licensing authority involved and we'll confirm we can complete it.

Driver confidentiality

Medical information belongs to the driver. PCV Medicals confirms to the employer that a medical has taken place, but the details of a driver's health stay between the driver, the doctor and the DVLA or council unless the driver chooses to share them. If a driver doesn't currently meet the standard, the doctor explains this to the driver directly.

Why operators work with PCV Medicals

Driver medicals are the core of what PCV Medicals does, so appointments are set up around the D4 and the forms councils use. Prices are agreed before anyone attends, the eyesight test is included for every driver, and your team deals with one contact rather than a different surgery for each driver. Appointments are in Newcastle upon Tyne, central for depots across Tyne and Wear, County Durham and Northumberland.

Requesting a fleet quote

Use the quote form and choose "Operator / fleet booking". Include the number of drivers, the types of medical and when you need them completed. If you have specific invoicing or reporting requirements, mention them and we'll confirm what can be arranged.